Every Lead Answered. Every Follow-Up Sent. More Visits Booked.
Atitlan One sets up an AI front desk in GoHighLevel. Missed calls get an instant text back, new web leads get a reply within 5 minutes, and booked visits get an automatic review request. Your team stays focused on the clients in front of them.
What Your AI Front Desk Handles
Instant Text When Calls Are Missed
When your front desk is on the phone or assisting a patient, callers get an instant text response. The system answers common questions and provides a link to book.
Rapid Web Lead Follow-Up
Inquiries submitted through your website forms receive an automated text or email within 5 minutes, engaging prospects before they contact another clinic.
Reviews After Every Completed Visit
Happy clients receive an automated text message with a direct link to your Google Business profile after their appointment is marked complete.
24/7 Self-Scheduling
Patients and clients can select appointment times directly from your website or via text. Automated reminders go out before their arrival.
Calls, Texts, and Emails in One Inbox
Every phone call, SMS, and email appears in a single thread on your computer or mobile app. Your team sees every message in one place.
Clear Visibility on Every Inquiry
Track each prospect from new lead to scheduled appointment and completed visit. No one has to guess who needs a follow-up call.
What We Cover On Your Call
You leave with a clear plan, whether you work with us or not.
Where inquiries and phone calls currently go unanswered during peak hours and evenings
How fast your practice responds to new website submissions today
Which automated text and email messages to put in place first
How booking, appointment reminders, and review requests integrate into one platform
What onboarding and team training look like for your staff
How it works
Live In 3 Steps
We do not hand you complicated software and leave. We build the workflows, connect your channels, and train your staff.
1. Book a Call
We examine your current inquiry flow, identify drop-off points, and map your front desk requirements.
2. We Build Your System
We configure missed-call text backs, fast inquiry replies, booking calendars, and review workflows in GoHighLevel.
3. Launch and Support
We go live together, test real messages with your front desk team, and refine the automation.
This is for you if:
Is This a Fit?
You operate a medspa, veterinary clinic, or local appointment-based practice
Your front desk staff is often occupied with checking in patients, leaving phone calls to ring out
Web form inquiries sit for hours or overnight before receiving a personal reply
Post-visit review requests depend on front desk memory rather than an automatic trigger
You want more completed appointments on your schedule without adding headcount
Book a Call
In one call, we will show you where calls and web inquiries slip through and how an automated front desk catches them.
The Call Is Free. The Plan Is Yours.
Bring your questions. If our system is not the right fit for your practice, we will tell you directly. Either way, you keep the automation plan.
Bring your questions
Worst case, you walk away knowing exactly what to fix.
Questions?
Frequently Asked Questions
Who is this service designed for?
Medspas, veterinary hospitals, and local appointment-driven clinics that want every phone call and web inquiry answered immediately.
Do I or my staff need technical experience?
No. We build and configure the entire system in GoHighLevel and train your front desk staff on using the mobile app and desktop inbox.
What happens on our initial call?
We review how your practice handles inbound inquiries, pinpoint where potential patients drop off, and design an automated front desk plan for your team.
What technology platform powers this system?
We build your front desk inside GoHighLevel, centralizing your phone routing, text messaging, web forms, calendars, and review requests.
How long does implementation take?
[CONFIRM: Rob to decide standard setup turnaround time, e.g. 7 to 14 business days].
Can we keep our existing business phone number?
[CONFIRM: Rob to decide whether client keeps existing numbers via call-forwarding or ports numbers].
How are Google review requests sent?
When an appointment is marked completed in your calendar or practice software, the system automatically sends a friendly SMS with your direct Google review link.
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